Minutes of the 1st Bisley Scout Group Executive Committee Meeting
Held on 29th September 2003 at 8:15pm
Present: Neil Hampton, Richard Tarry, Sally Hounsham, Nick Watson, Rob Simkin, Jonathan Pegg, Hilary Kent, Tony Payne, Jill Scotney, Myri Fry, Nick Ewington, Mike Catto
1. Apologies for absence
Apologies were received from Monday Cubs and Lynda Jenner.
2. Acceptance of the Minutes of the Meeting held on 16th June 2003.
The minutes were accepted unanimously. Proposed by Jonathan Pegg and seconded by Jill Scotney
3. Matters Arising
Nick Ewington stated that he is still looking for leaders and adult helpers.
4. Report from Chairman
This was covered in the AGM and there is nothing further to add.
5. Report from Group Scout Leader
This was covered in the AGM and there is nothing further to add apart from the fact that leaders are required for every section.
6. Treasurer’s Report
Neil Hampton reported that there is £4,000 in the deposit account and £400 in the current account. The 500 Club account holds £1,200 but there are still some prizes to come out of this and half of the funds need to go to the Guides.
7. Report from Units
Beavers: Jill Scotney reported that the Beavers had attended the District Sleepover which was good fun – no casualties! She currently has several good helpers, Mark Heater, Paul Cummins and Liz Pegg. The group is currently 16 with 7 to come up. Nick Ewington will write to the parents of these Beavers and Jill will follow this up. Alex Pegg is due to move to Cubs and then there are no more moving up until December. No more trips are currently planned but Jill asked that Beavers be included in any Group events.
Monday Cubs: No report.
Wednesday Cubs: Rob Simkin reported that things were going well and the Parents Rota is working successfully although he still needs more permanent help. District Events include Splasharama at Farnborough and a Night Hike in November. He is keeping to the programme and the Cubs recently did their Athletics badge. Currently 16 boys in the group with 4 investitures planned for 8th October. Nick Ewington will try to attend this event.
Scouts: Nick reported that 3 scouts had not returned after the Summer holidays, he will check with their parents to see if they are returning. The Troop is desperately short of help although Fiona Hunt is still helping occasionally. The Fireworks coincides with the District Night Hike this year. SHARE is scheduled for the first weekend in July 2004. The possibility of moving Scouts to Tuesday evenings is being explored and seems likely to happen to fit in with leader’s schedules. The games equipment is pretty limited and new things are needed for indoor activities. It was agreed that new equipment should be purchased for the whole Group to use and Myri will co-ordinate requests. The archery equipment has not yet been purchased as new forms were issued, these will be completed, signed and sent off as soon as possible.
8. Quartermasters Report
Jonathan reported that the Hire forms have worked well. More space has been cleared and there is still locker space if anybody needs it. Three new lamps have been bought. The purchase of a generator was suggested but it was agreed that it would be more cost effective to hire this on an “as required” basis. The issue of whether leaders etc should pay for consumables i.e. gas when they borrow equipment was discussed. It was agreed that things should stay as they are. The cost of maintaining the trailer was also discussed and resolved.
9. Fund Raising and Future Events
A Quiz Night is planned for 25th October. Richard tarry will organise the licence for the bar.
Hilary Kent has sorted out the 500 Club applications and prepared a new application form/flyer.
The idea of a Race Night was put forward and it was agreed that this should be discussed at the next meeting.
It was agreed that approximately £100 of “flashing” goods should be purchased to sell at the Fireworks night.
10. Any Other Business
It was agreed that a Newsletter advertising future events, the 500 Club etc should be produced. Myri will co-ordinate and produce a newsletter, all details to be included in the newsletter should be sent to her.
Nick Ewington updated the meeting regarding Girls in Scouting. Female leaders are not required except at camps. After much discussion it was agreed that girls would be added to the waiting list in the same way as boys.
There are still stocks of T-shirts – these need to be promoted and sold.
It was proposed that a Christmas “Do” should be held on 5th December. Please email Myri with possible venues.
Lynda Jenner has agreed to do the cash and carry run.
Sally Hounsham will order flashing necklaces etc to sell at the event.
Mike Catto will run the BBQ with help from Hilary, Myri and a couple of others.
Myri and Sally will try and organise some burger and sausage samples – perhaps as a cooking event for Scouts. 250 of each will be needed for the event, last year this cost £140.
Jill Scotney and Lynda Jenner will handle the money on the BBQ.
Nick Watson will organise soup and drinks.
Greg Hirst and Jonathan Pegg will organise the collection of money from visitors.
Nick Ewington will contact Browns regarding pallets for the bonfire.
Cash floats are needed
Neil Hampton will organise signs etc.
The dates of the next meeting is Monday 6th February 2004 at 8:15 pm. The meeting closed at 22:15pm