Minutes of the 1st Bisley Scout Group Executive Committee Meeting
Held on 21st February 2005 at 8:15pm
Present: Neil Hampton, Richard Tarry, Sally Hounsham, Rob Simkin, Jonathan Pegg, Nick Ewington, Lynda Jenner, Hilary Kent, Nick Watson (part of meeting)
1. Apologies for absence
None were received.
2. Acceptance of the Minutes of the Meeting held on 29th November 2004.
Acceptance of the minutes was proposed by Neil Hampton and seconded by Jonathan Pegg.
3. Matters Arising
Some equipment has still not been returned to the stores i.e. walkie talkies (Nick Watson); axe (Neil Hampton) water otter (Stephen Fry); camping gas light and electric light (Tony Payne). Nick Ewington will write to Stephen Fry and Tony Payne requesting the immediate return of these items.
Nick Ewington spoke to District and all leaders now have the relevant CRB certificates. District will now keep Nick updated as to who has CRB certificates and who is outstanding.
No update on purchase of sports equipment.
Jonathan Pegg will purchase reflective jackets, not Richard Tarry as stated in previous minutes.
Trailer has still not been repaired. Lynda will chase this.
Knaphill cubs have found a new leader and therefore will not need to send any Cubs to the Bisley packs.
4. Report from Chairman
Nothing new to report.
5. Report from Group Scout Leader
Nick Ewington reported that there are some possible new leaders/helpers for the Scout troop. He will contact these potential leaders/helpers.
Neil Hampton will send a letter to parents next month with the subscription reminders advising that there is currently no Scout troop and repeating the request for volunteers.
Joyce Westcott is still on sick leave and will be for at least another month. Six new Cubs are planned to join Monday cubs. There are two potential new cubs for Wednesday pack and Nick will give the details to Rob Simkin.
6. Treasurer’s Report
Neil Hampton reported that year end is approaching and distributed an income and expenditure chart. The figures show a loss of approximately £900 from last year due to equipment purchases. Bank interest has increased this year due to changing bank accounts and will be even higher next year when a full years’ interest will be reflected. Neil estimates that there should be a balance of approximately £5,700 in the bank at year end. Estimates for next year show income down due to the lack of Scout subscriptions, loss of the Bonus Ball and 500 club. Due to current reserves this decrease in income will not to be problem for a couple of years.
Report from Units
Beavers: No report.
Monday Cubs: No report.
Wednesday Cubs: Rob Simkin handed out a report (additional copies available from Rob).
Rob has now gained his Wood Badge and therefore now just needs to complete the practical element in order to gain his Nights Away permit. A camp will be arranged with Nick Watson attending plus a representative from District (Stephen Lamb). Nick Watson needs to submit proof of attending the first aid course plus a photo in order to obtain his Nights Away certificate. The date for the camp was provisionally set for 11th June but this is to be confirmed with Nick Watson, Rob Simkin and Jonathan Pegg. Nick Ewington will check which forms need to be submitted and when and will advise Rob.
Scouts: As previously minuted, potential leaders have been identified. Nick Ewington will contact these people and try to arrange a meeting with them plus Nick Watson on Thursday 10th March. If these volunteers are able to commit to assisting then a launch meeting for potential scouts and parents will be planned for 14th April.
Quartermasters Report
Jonathan thanked Nick Ewington for collecting the new equipment from the Scout Shop. All patrol tents now have fly sheets.
Fund Raising and Future Events
Race Night scheduled for 7th May. Nick Ewington and Neil Hampton will sort out the projector. Sally Hounsham will try and obtain projector screen.
A Quiz Night is planned for 24th September. Nick Ewington and Neil Hampton will sort out speakers and a PA system.
Bonfire Night booked for 5th November.
Any Other Business
Neil Hampton gave out unit subs to Monday and Wednesday cubs and Beavers.
Nick Watson reported that he had attended the meeting held by the Rector to look at ways of improving attendance at Church Parade. The immediate action has been to move this to the second Sunday of each month. Dates are 6th March, 8th May, 12th June and 10th July. The St George’s Day parade will be held on 24th April at Windlesham Church.
The date of the next meeting is 25th April 2005 at 8:15 pm. The meeting closed at 21:30pm