Minutes of the Annual General Meeting

1st Bisley Scout Group Executive Committee

Held on 18^th October 2004 at 8:20pm

Richard Tarry opened the Meeting and welcomed everyone.

Attendees:

Richard Tarry, Neil Hampton, Nick Ewington, David Heater, Rob Simkin, Lynda Jenner, Don Steadman, Mark Gibbons, Joyce Westcott, Les Hone, David Heater, Christine Heater, Jonathan Pegg, Lucy Estall, Kerry Ewington

1. Apologies for absence

Apologies were received from Wendy Byron, Lesley Hunt, Dawn Broderick, Jill Scotney, Nick Watson, Aileen Armitt, Maureen Vaughan, Heather Crump.

2. Acceptance of the Minutes of the Meeting held on 8^th September 2003.

The minutes were accepted unanimously.

3. Matters Arising from the previous Minutes

None

4. Chairman’s Report

Richard reported that the Fireworks Event had been very successful and that a Quiz Night had also been organised to raise funds. Jonathan Pegg is still doing a great job as QM but it was noted that some kit has still not been returned. The Scout troop has not been running this term due to Tony Payne’s resignation and Nick Watson’s work commitments. Plans are underway to recruit additional leaders. Cubs are running smoothly and Beavers is still popular. The Group plans to raise awareness in the village in order to get new leaders and also to recruit from within the various sections. Thanks were expressed to everyone who helps with Scouting in the village.

5. Approval of Annual Report

This was submitted as a written report and was approved.

6. Report from Treasurer

Neil Hampton reported that the Bonus Ball and 500 Club had now stopped running. The Group is now relying on the Fireworks Event and subscriptions for its funds. The Group is in a sound financial position with a surplus of £6,500 carried forward. Copies of the accounts were handed out to all present at the meeting.Jonathan Pegg asked what had happened to the purchase of archery equipment and was advised that the accounts are with Nick Watson and Surrey County Council pending purchase. Richard Tarry signed off the accounts and thanked PG Fry & Co for auditing the accounts again this year.

7. Approval of the nomination of Chairman

Richard Tarry was proposed and seconded.

8. Election of the Group Secretary

Sally Hounsham was proposed and seconded.

9. Election of the Group Treasurer

Neil Hampton was proposed and seconded but gave notice that this would be his last year in this role.

10. Election of Members of the Group Executive Committee

No new members or resignations were presented.

11. Appointment of Auditors

Peter Fry will continue to act as Auditor.

12. Future Events

• Fireworks

• Race Night – possibly in February

• Quiz night – possibility for later in the year.

13. Any Other Business

Rob Simkin raised the question of obtaining a ‘Nights Away’ permit. Currently Nick Watson is the only person in the Group who holds a valid certificate. Rob will look into obtaining one as Wednesday cubs are planning a camp next year.

The meeting closed at 8:45pm